Back to Barn-Ops Waitlist

Private beta

Horse document organizer waitlist access for horse paperwork.

Registration papers, Coggins, ownership documents, and vet reports belong with the horse record. Join the waitlist as document access opens.

Sign up for the waitlist
  • Per-horse document drawer
  • Expiry reminders before papers lapse
  • One-tap share for vet, hauler, judge
  • Encrypted storage; export any time
What is in the document organizer

Designed around the documents horse people actually need on file.

Each horse has its own drawer. Upload a PDF or photo, tag the document type, set an expiry — done.

Coggins & negative tests

Upload the EIA Coggins and any other negative tests; expiry alerts fire 30 days out so you never get turned away at the gate or border.

Registration papers

Breed registration certificates, parentage records, and registry transfer papers attached to the horse — and to the next owner if the horse is sold.

Ownership documents

Bills of sale, ownership transfer forms, and lease agreements stay on the horse so the chain of custody is documented even years later.

Vet exam reports

Pre-purchase exam reports, lameness workups, dental floats, and rad images — uploaded once, available the next time a vet asks.

Haul-out & insurance docs

Health certificates, brand inspections, mortality and major-medical insurance papers — pulled up in seconds when a hauler or insurer asks.

Share without forwarding

Generate a shareable read-only link to a single document — no need to forward an email thread or expose the entire horse profile.

Pairs well with

What sits next to documents in the barn workspace.

Documents are one drawer on the horse profile. Records, expenses, and the care calendar live on the same horse, one tab over.

Horse records app

Every uploaded vet exam, dental float, or PPE doubles as a record event on the horse's timeline — the document is the proof, the timeline is the index.

Open horse records

Expense tracker

Per-horse cost tracking with vet, farrier, feed, board, and show categories — and receipt attachments tied back to documents.

Track expenses

Care calendar & reminders

Coggins, health certificate, and insurance expiries surface on the same calendar as vaccination and farrier reminders — paperwork renews next to the routine.

See the calendar

Team collaboration

Invite trainers, working students, and barn managers with the right permissions to access the documents they need — and only those.

Run the team

Up to barn management software

The document drawer is one tab on the horse profile — see how it lines up with records, expenses, calendar, and team permissions.

Back to barn software
Common questions

What owners ask before they trust the cloud with the Coggins.

What document types can I upload?
The beta scope focuses on the documents that help a horse stay sale-ready and professionally supported: Coggins, registration papers, ownership documents, vet reports, and related files.
How do expiry reminders work?
Expiry reminders are part of the private-beta document workflow, especially for Coggins, health certificates, insurance, and other time-sensitive papers.
Are my documents secure?
Yes. Documents are stored encrypted at rest in cloud object storage and are only accessible to your barn account and any users you have explicitly granted access. We do not share document content with third parties; you can export or delete any document at any time.
Can I share a single document without giving someone account access?
Yes. Use the share controls on any document to generate a read-only link to that single file. The recipient does not need an Equimeta account, and you can revoke the link at any time. Useful for forwarding a Coggins to a hauler or sending registration papers to a buyer.
What happens to documents if I sell the horse?
If the buyer is on Equimeta and the horse is transferred through the platform, the new owner inherits the document drawer (registration papers, ownership history, etc.). If the buyer is off-platform, you can export the drawer as a single archive and hand it off.

Get on the document waitlist.

We are opening horse paperwork tools carefully so records stay useful for buyers, sellers, vets, haulers, and professionals.

Sign up for the waitlist