Equimeta Barn
Horse document organizer every paper, on the right horse.
Registration papers, Coggins, negative tests, ownership documents, vet exam reports — uploaded once, tagged to the right horse, and expiry-reminded before they lapse. No more digging through email or a kitchen-counter folder before a haul-out.
- Per-horse document drawer
- Expiry reminders before papers lapse
- One-tap share for vet, hauler, judge
- Encrypted storage; export any time
Designed around the documents horse people actually need on file.
Each horse has its own drawer. Upload a PDF or photo, tag the document type, set an expiry — done.
Coggins & negative tests
Upload the EIA Coggins and any other negative tests; expiry alerts fire 30 days out so you never get turned away at the gate or border.
Registration papers
Breed registration certificates, parentage records, and registry transfer papers attached to the horse — and to the next owner if the horse is sold.
Ownership documents
Bills of sale, ownership transfer forms, and lease agreements stay on the horse so the chain of custody is documented even years later.
Vet exam reports
Pre-purchase exam reports, lameness workups, dental floats, and rad images — uploaded once, available the next time a vet asks.
Haul-out & insurance docs
Health certificates, brand inspections, mortality and major-medical insurance papers — pulled up in seconds when a hauler or insurer asks.
Share without forwarding
Generate a shareable read-only link to a single document — no need to forward an email thread or expose the entire horse profile.
What owners ask before they trust the cloud with the Coggins.
- What document types can I upload?
- Anything you can save as a PDF, image (JPG/PNG/HEIC), or common office format. Most owners upload Coggins, registration papers, ownership transfer forms, vet exam reports, dental records, insurance papers, and breed-specific paperwork. There is no document-type whitelist — if it belongs on the horse, it can live here.
- How do expiry reminders work?
- When you upload a document with an expiry date (Coggins, health certificate, insurance, etc.), Equimeta queues a reminder 30 days out and another 7 days out. Reminders show on the care calendar and in your in-app inbox. You can adjust or silence per-document.
- Are my documents secure?
- Yes. Documents are stored encrypted at rest in cloud object storage and are only accessible to your barn account and any users you have explicitly granted access. We do not share document content with third parties; you can export or delete any document at any time.
- Can I share a single document without giving someone account access?
- Yes. Use the share controls on any document to generate a read-only link to that single file. The recipient does not need an Equimeta account, and you can revoke the link at any time. Useful for forwarding a Coggins to a hauler or sending registration papers to a buyer.
- What happens to documents if I sell the horse?
- If the buyer is on Equimeta and the horse is transferred through the platform, the new owner inherits the document drawer (registration papers, ownership history, etc.). If the buyer is off-platform, you can export the drawer as a single archive and hand it off.
Get the kitchen-counter folder onto your phone.
Owner plan covers 1–2 horses with the full document drawer — no card required. Stop being the person who has to drive home for the Coggins.