Equimeta Barn
Barn team collaboration the right people, the right horses.
Invite trainers, working students, barn managers, and owners with the right permissions for each. Notes, tasks, and signoffs stay attached to the horse — not lost in a group text or written on a whiteboard the next person erased.
- Roles for owners, trainers, staff, and viewers
- Tasks and notes attached to the horse
- Audit trail of who did what, when
- Per-horse permissions, not all-or-nothing
Built for the way real barns are actually staffed.
Not every owner needs to see the staff schedule. Not every working student needs to see boarding revenue. Permissions are per role and per horse — so the right people see the right things.
Roles & permissions
Predefined roles — owner, trainer, barn manager, working student, viewer — with sensible defaults. Override per user where needed (e.g. a part-time trainer who only sees their own training horses).
Tasks & assignments
Assign tasks to specific team members — turnout schedule, blanketing, supplement mixing, paddock rotation — with due dates and completion logging. Replaces the whiteboard nobody updates.
Notes attached to the horse
Sticky notes on a horse's profile — 'mare needs SmartPak refilled', 'gelding cribbing in west barn after dinner' — visible to permitted team members, not lost in a group text.
Owner & staff broadcasts
Send a single update to all owners (e.g. weather closure, vet day) or all staff (e.g. shift change) without spamming people who do not need to know.
Audit log
Every record edit, document upload, expense entry, and task completion is logged with who and when. Useful for boarding/training contracts and the rare 'who changed that?' moment.
Owner portal
Boarding and training clients get a clean, owner-only view of their own horse — records, documents, schedule, expenses on their account. They never see the rest of the barn.
What barn owners ask before they invite the team.
- How many team members can I invite?
- Depends on plan. The Owner plan is single-user. The Barn plan supports a barn-staff team — owners, trainers, working students, and viewers up to a generous default with the option to add more seats. The Professional Plus plan layers in growth tools on top. See the pricing page for current seat counts.
- Can I limit a trainer to only their training horses?
- Yes. Permissions are per-horse — a trainer can be granted access to a specific list of horses (their training program) and not see the rest of the barn. Same for boarding clients who should only see their own horse(s).
- What does the audit log capture?
- Every change to a horse record, document, expense entry, calendar item, and task — who made the change, what changed, and when. Useful for boarding/training disputes, as well as for the routine 'who logged that vaccine?' check.
- Can a boarding client log in to see only their horse?
- Yes. The owner portal gives boarding and training clients a clean, owner-only view of their own horse(s) — records, documents, expenses, calendar — without exposing any of the barn's other horses or admin tools.
- What happens to notes and tasks if a team member leaves?
- All entries authored by that team member stay attached to the horse and the audit log. The user account is removed (or downgraded to viewer) and they lose access immediately. The historical record stays intact for the barn.
Run the barn from one system, with the right people.
Step up to the Barn plan when you are ready to invite trainers, working students, and boarding clients. Owner plan is free for personal records on 1–2 horses.