The Equimeta Deal Room
Run horse sales smoothly in one shared record.
Equimeta Deal Room replaces text threads, scattered files, and stranger-to-stranger wires with one documented workflow — agreement, signed purchase contract, payment through Stripe, document exchange. Buyers do not wire cash to a stranger; sellers know terms are signed before they pack a horse on a trailer.
- Documented agreement before payment
- Seller contact details protected until payment confirmed
- Stripe-processed payments — no card data on Equimeta
- Sellers paid out on their normal Stripe payout schedule
Five stages from first agreement to final payout.
Each stage is documented in one shared record. No off-platform side channels for the parts that matter.
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Agreement
Buyer and seller settle on price, inspection contingencies, and delivery terms inside the Deal Room. Every message and file lives on the record — no parallel text threads or screenshots.
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Signed contract
Both sides e-sign the purchase agreement on the Deal Room record. Equimeta will not advance to checkout until the agreement is executed and the seller has connected a verified Stripe payout account.
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Inspection window
Seller arranges transport or hand-off; buyer has the agreed window to complete a Pre-Purchase Exam, inspect the horse, and raise any contingencies. Conversation stays attached to the deal.
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Payment
Buyer completes checkout through Stripe inside the Deal Room. The charge goes directly to the seller's connected Stripe account; Equimeta is paid a platform fee on the same charge. Both sides see the payment milestone on the record.
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Document exchange & closeout
Seller uploads bill-of-sale and transfer paperwork; buyer confirms receipt. The deal closes and the full Deal Room — messages, files, signed documents, payment timeline — stays archived for both sides.
Optional inside the workflow
Holding deposits, on the same record.
When both sides want to lock in serious intent before the inspection window, either party can propose a holding deposit. Both sides e-sign a deposit addendum, the buyer pays the deposit through Stripe to the seller's connected account, and that amount is credited against the balance owed at the Payment milestone — same record, same paper trail.
How deposits and the payment workflow fit together- Either party proposes the deposit amount, balance-due date, and refund terms inside the Deal Room.
- Both parties e-sign a deposit addendum on the deal before any money moves.
- The deposit is processed through Stripe directly to the seller's connected account — Equimeta does not custody the funds.
- Refund conditions (PPE outcome, seller withdrawal, buyer withdrawal) are captured on the addendum and surfaced in the cancel flow.
Three guides for the steps people get wrong most often.
The Deal Room payment workflow, the pre-purchase exam, and the structure of a private sale — written for the moments that decide whether a horse sale runs smoothly.
Secure horse-sale payment
Step-by-step on how the payment workflow runs for high-value horse purchases — signed agreement, Stripe-processed checkout, and standard payouts to the seller.
How the payment workflow runsPre-purchase checklist
Editorial checklist for what to verify, request, and document before you commit to buying a horse — vet, vetting paperwork, and red flags.
See the checklistPrivate horse sale management
For sellers handling their own sale — listing, inquiries, agreements, payment, and handoff in one structured workflow instead of scattered DMs.
Run a private saleIt is one piece of the Equimeta system.
The Deal Room sits where the sale changes hands. Marketplace, trusted professionals, and horse records feed it with better details.
Browse horses for sale
Start with the marketplace — pick the horse you want, then move into the Deal Room when you are ready to make an offer.
Open the marketplaceKeep horse records ready
A cleaner horse record makes every conversation easier — papers, history, photos, and notes are ready when a buyer, seller, or advisor asks.
Open horse recordsFind horse professionals
Need a vet, hauler, or trainer to weigh in before the horse changes hands? Bring them into the Deal Room from the verified directory.
Open the directoryWhat people ask before they trust the flow.
- Is the Equimeta Deal Room mandatory for every sale?
- No — you can chat, share files, and move through stages without taking checkout through Stripe. Stripe checkout inside the Deal Room is opt-in. The Deal Room is the workflow workspace; in-platform payment is one optional milestone inside it.
- Is the Deal Room an escrow service?
- No. Equimeta is a transaction workflow platform, not an escrow agent or money transmitter. When the buyer pays through the Deal Room, the charge is processed by Stripe directly to the seller's connected Stripe account; Equimeta collects the seller-side Deal Room fee on the same charge. Buyers do not pay an Equimeta Deal Room platform fee. We do not take custody of funds.
- Who pays the Equimeta fee?
- Buyers pay $0 Equimeta Deal Room platform fee. Sellers pay the tiered Deal Room fee when they use Equimeta to document and complete a marketplace deal: 3% on the first $10,000, 2% on the next $40,000, and 1% above $50,000 (minimum $1). All fees are shown before any deal is confirmed — see the payment policy for full details.
- What happens if the horse fails the pre-purchase exam?
- If a PPE contingency is included in the deal terms and the horse fails the agreed criteria, the buyer should not initiate Stripe checkout in the Deal Room. If payment has already been completed, refunds are handled in Stripe under the seller's policy and the agreed terms; the documented Deal Room record supports that conversation.
- Can a seller take a holding deposit?
- Yes. Once both sides have agreed on price, either party can propose a holding deposit with an amount, a balance-due date, and refund terms. Both parties e-sign a deposit addendum on the deal record, then the buyer pays the deposit through Stripe to the seller's connected Stripe account; that amount is credited against the balance owed at the Payment milestone. Equimeta never custodies the funds. Refund decisions on a cancellation are governed by the addendum the parties signed, not by Equimeta.
- Can my agent or trainer be part of the Deal Room?
- Yes. Buyer agents and seller agents can be linked to the deal so representation is documented from the start. Agreed commissions are recorded on the Deal Room for the paper trail; settlement with your agent is handled off-platform.
Full policy, fees, and dispute process live on the Deal Room payment workflow policy page.
Ready to run a deal cleanly?
Find a horse you want, then move into a Deal Room. Both sides see every step, and on eligible checkout the money does not move until the buyer confirms receipt.